Roamin Robin — Privacy Policy
Last updated: July 27, 2026
Roamin Robin is a travel-planning app for phones and the web. It is built to keep your trip content on your device wherever it can, to send as little as possible to anyone else, and to tell you plainly when something does leave your device. This policy explains what is handled and why.
Your account
An account is required to use Roamin Robin. You can sign in with Apple, with Google, or with your email address (we email you a 6-digit code — there is no password to remember).
We store your email address, the display name you choose, which sign-in method you used, and the identifier your provider gives us. When you sign in with Apple or Google we never see your password. We also generate a random per-device identifier used to enforce usage limits and to match your subscription; it is not linked to your real-world identity.
What we process, and why
- Trip content you create (destinations, stops, notes, times, costs) is stored on your device and, so that it survives a lost phone and reaches people you invite, synced to our server. If you share a trip, everyone you invite can see and edit that trip's content.
- Cards you mark private stay on the device that created them and are never sent to collaborators.
- Text you type into the AI assistant, together with the itinerary it is editing, is sent to Google's Gemini AI to generate a response. When you ask it to check or confirm a fact, that question also goes to Google Search so the answer reflects current reality. Place names the app already found for your destination may be included in that request so the assistant suggests real places instead of inventing them.
- Photos you choose to scan (receipts, boarding passes, or "what is this place?" photos) are sent to Google's Gemini AI to read the relevant details. Receipt images attached to a shared trip are stored on our server so every member sees the same image.
- Place, route and weather lookups use Google Places, Google Routes and OpenWeather so the places in your trip show accurate names, hours, photos and travel times.
- Optional location: if you turn on time-at-place tracking in settings, your location is used only while the app is open and only to note how long you spend at a stop. It is off by default and can be turned off at any time.
How we cache place data (and why it is not about you)
Looking a place up costs money every time, so when anyone searches for somewhere, we keep Google's answer on our server for a short period (up to 30 days for search results, 24 hours for a single place's details) and reuse it for everyone. This is how we keep the subscription affordable.
What is stored is Google's public information about the place — its name, address, rating, opening hours and photo references. It is filed under a one-way fingerprint of the search words, not under your account, your email or your device. Nothing in that cache says who searched for it, and it cannot be traced back to you. Your own trips are never part of it.
Email we send you
We use Brevo to deliver account email — your sign-in code, a welcome message, and confirmation when you delete your account. Brevo receives your email address for that purpose only. We do not send marketing email.
Subscriptions
Roamin Robin Pro is sold through the App Store and managed by RevenueCat. We receive your subscription status (active or not) so we can unlock Pro features. We never receive your Apple ID, full name, or payment card details.
Third parties who process data on our behalf
Google (Gemini AI, Google Search for fact-checks, Places, Routes), OpenWeather, Cloudflare (our server host and database), Brevo (account email), Apple (MapKit for maps), RevenueCat (subscriptions), and — if enabled — Sentry (crash reports). Each receives only what its function needs. Your data is handled under their terms once it reaches them; Google's handling of AI requests is governed by Google's own policies. We do not sell your data and we do not use it for advertising.
Deleting your account and your data
You can delete your account from inside the app at any time. Doing so permanently removes your user record, your email address, your sessions, your subscription record, your trip memberships, and every trip you own — including its invites. Shared trips you own disappear for everyone you invited. A live collaboration session may hold a copy briefly until it expires on its own.
Trip data on your own device is removed when you delete the app. Cached place data is not tied to you and expires by itself as described above. If you would rather we did it for you, email us and we will delete your account on request.
Children
Roamin Robin is not directed to children under 13 and does not knowingly collect their data.
Changes
If we change how data is handled we will update this page and the date at the top.
Contact
Questions or deletion requests: privacy@roaminrobin.com.